Privacy Policy

Privacy Policy for 'The HR Boss' 

Effective date: 12/07/2025

At The HR Boss ("we", "us", or "our"), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.thehrboss.co.uk.

By using our website, you agree to the terms of this Privacy Policy.

contact@thehrboss.co.uk

We collect or use the following information to provide and improve products and services for clients:

·  Names and contact details

·  Occupation

·  Usage data (including information about how you interact with and use our website, products and services)

·  Employment details (including salary, sick pay and length of service)

·  Information relating to compliments or complaints

·  Website user information

We collect or use the following personal information for information updates or marketing purposes:

·  Names and contact details

·  Marketing preferences

·  Website and app user journey information

We collect or use the following personal information for dealing with queries, complaints or claims:

·  Names and contact details

We also may collect or use the following special category information for dealing with queries, complaints or claims. This information is subject to additional protection due to its sensitive nature:

·  Trade union membership

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

·  Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.

·  Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.

·  Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.

·  Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.

·  Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.

·  Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.

·  Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for collecting or using personal information to provide and improve products and services for clients are:

·  Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for information updates or marketing purposes are:

·  Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

·  Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

·  Directly from you

We retain your personal information only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required or permitted by law. 

We do not sell, rent, or trade your personal information. However, we may share information with:

-  Service providers (like email marketing platforms or analytics tools) to help operate our site

-  Legal authorities, if required to comply with legal obligations or protect our rights.

Email marketing platforms - technology - digital marketing - GoDaddy.com, LLC (USA)

This data processor does the following activities for us: GoDaddy provides us with email marketing services. They process customer data such as names and emails in order to send email marketing communications. For more information on how GoDaddy handles personal data, please visit their privacy policy - https:\/\/www.godaddy.com\/en-uk\/legal\/agreements\/european-supplemental-privacy-notice - or contact them directly. 

Analytical tools - technology - digital marketing - GoDaddy.com, LLC (USA)

This data processor does the following activities for us: GoDaddy hosts our website and provides us with analytical tools. They help us to understand how customers use our website, including when they access our website, from what location, and one what devices. For more information on how GoDaddy handles personal data, please visit their privacy policy - https:\/\/www.godaddy.com\/en-uk\/legal\/agreements\/european-supplemental-privacy-notice - or contact them directly. 

·  Organisations we’re legally obliged to share personal information with

·  Publicly on our website, social media or other marketing and information media (with prior permission)

Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place.

For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

Organisation name: GoDaddy Inc.

Category of recipient: Technology - domain registration, website hosting, online marketing tools.

Country the personal information is sent to: The United States and other countries where GoDaddy does business. See their privacy policy as linked above for more information. 

How the transfer complies with UK data protection law: The International Data Transfer Agreement (IDTA)

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

We use cookies and similar technologies to enhance your experience. You can modify your browser settings to refuse cookies, but this may affect certain functionalities of our website.

What Are Cookies?

Cookies are small text files placed on your device (computer, tablet, or mobile) when you visit our website. They help us understand how you use our site, remember your preferences, and improve your browsing experience.

Some cookies are essential for the website to function properly, while others help us improve our services by collecting information about how you interact with our site.

Types of Cookies We Use

We use the following types of cookies on our website:

Strictly Necessary Cookies:

These cookies are essential for the operation of our website. They enable core functions like security, network management, and accessibility.

Performance/Analytics Cookies:

These help us understand how visitors use our site by collecting anonymous information such as the number of visitors and which pages are most popular. This data helps us improve our website’s performance.

Functionality Cookies:

These remember choices you make (like language or region) and provide enhanced, more personal features.

Targeting/Advertising Cookies:

These may be set through our site by our advertising partners to build a profile of your interests and show you relevant adverts on other sites. They do not directly store personal information, but are based on uniquely identifying your browser and internet device.

Managing Cookies

When you visit our website, you’ll be asked to consent to our use of non-essential cookies via our cookie banner. You can change your preferences or withdraw consent at any time by adjusting your browser settings or using the cookie settings tool on our website.

How Long Cookies Stay on Your Device

The length of time a cookie stays on your device depends on its type:

Session cookies are temporary and are deleted when you close your browser.

Persistent cookies remain on your device until they expire or you delete them.

Third-Party Cookies

Some cookies may be set by third parties (such as by GoDaddy for analytics services or advertising networks) when you visit our site. These third parties are responsible for their own cookie policies, and we recommend you check their privacy notices for more information.

We take reasonable steps to protect your personal data from unauthorised access, use, or disclosure. However, no internet-based site can be 100% secure.

Our website is not intended for children under the age of 18. We do not knowingly collect information from children.

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Effective Date."